Committee members are called together for meetings by the Chair, acting either on a decision made by the committee or on the Chair’s authority. On rare occasions, the House may instruct a committee to meet at a specific time.
Where a committee decides to combine its meeting with another committee’s, each committee is convened separately by its Chair. Meetings of joint (House-Senate) committees are usually convened by one of the Joint Chairs. A subcommittee is convened by agreement of its members or by its Chair in the same manner as the main committee.
A committee meeting is convened by a notice sent to the members by the clerk, upon the instruction of the Chair. The notice indicates:
While an individual member of a committee cannot convene a committee meeting, Standing Order 106(4) provides that four members of a standing committee may make a request in writing that the committee meet. The request must specify the reasons for which the meeting is to be convened, and the Chair must then convene the meeting within five days of the receipt of the request. Forty-eight hours’ notice of such a meeting must be given to the members.
The Chairs of standing, special, legislative, and joint committees are empowered to suspend committee meetings in the case of a vote in the Chamber, unless there is unanimous consent among members of the committee to continue to sit.