Notices of Meeting include information about the subject matter to be examined by the committee and date, time and place of the meeting, as well as a list of any witnesses scheduled to appear. The Evidence is the edited and revised transcript of what is said before a committee. The Minutes of Proceedings are the official record of the business conducted by the committee at a sitting.
Honourable members, I see a quorum. My name is Leif-Erik Aune. I'm the clerk of your committee.
I must inform members that the clerk of the committee can only receive motions for the election of the chair. The clerk cannot receive other types of motions, cannot entertain points of order, nor participate in debate.
We can now proceed with the election of the chair. Pursuant to Standing Order 106(2), the chair must be a member of the official opposition. I am ready to receive motions for the chair.
I noticed when I was speaking with Frank a few moments ago that this is a unique committee. Even though we have over 200 new members in Parliament this year, this committee only has three returning members: myself, Madam Ratansi, and Monsieur Blaney.
I welcome all of you new to Parliament. Erin and I know each other, both being from Saskatchewan. I am pleased to say I'm looking forward to chairing this committee. I think it's going to be a good committee.
Traditionally this has been fairly non-partisan, although over time there has been the odd controversial issue that has appeared before the committee, as Madam Ratansi would know, having been a chair of this committee. The studies and the work that we do affects all parliamentarians and all levels of government within all ministries.
I think we should be able to get along well. I certainly pledge to you I'll be doing my utmost to make sure I'm as fair as possible in all rulings. That's the way I like to operate. We're not looking to try to gain any political strokes here, at least not from the chair. I am looking forward to working with all of you over the course of the next months and hopefully years to come.
With that, I would like to recommend that the clerk of this committee now move on to the appointment of the vice-chairs.
I'll ask for the will of the committee. We have a number of routine motions and all of you probably have copies of them in front of you. Most of them are fairly pro forma, but there's two that I think will have the interest of this committee and I would suggest that we perhaps deal with those now.
The first is the length of time and the rotation for questioning witnesses. I know there has been a suggestion brought forward by the government as to the rotation length of time for questioning for a traditional meeting of approximately 50 minutes. For new members I would point out that these committees meet for a two-hour period. Many times witnesses are brought in for one-hour blocks. If that is the case, normally the committees allow up to ten minutes for opening comments, and then the remaining 50 minutes would be for questioning from the committee. The government has proposed a rotation list and a timeframe, but the Standing Committee on Procedure and House Affairs has also adopted a separate rotation and timeframe. I would ask that if there are any comments we can deal with them now, but I would think it would be in the best interest of this committee if we could determine, before we leave this afternoon's meeting, which one of those two rotations and time allocations we would take. I would invite anyone who has a question or a comment to identify yourself.
The clerk has informed me that the routine commissions are the routine motions that were adopted by the last Parliament's committee. Does everyone have a copy of the government's submission as to rotation and length of time?
Does anyone want to either open up discussion or perhaps make a motion? As I told Madam Ratansi, I'm speaking a little bit out of turn here as the chair, but I can say that the opposition has met. We've taken a look at both these submissions, both the government's proposal and the one adopted by PROC. The opposition has no issue with either one. I'm just looking for someone to make a recommendation and a motion.
Mr. Chair, I would like to offer a quick reminder while our colleague is looking over the proposal. As a member of the committee, I always expect to receive documents in both official languages when they are formally distributed to the committee.
The Chair: The second point that I think would be helpful to the committee is if we could determine whether or not we need a subcommittee on agenda and procedure.
Just in the way of background for new members, committees themselves determine how they wish to set their own agenda. It can be done one of two ways. We could adopt a subcommittee, which many committees do, composed of the chair of the committee, the two vice-chairs, and a further member from the official opposition. The subcommittee would meet on an ad hoc basis to discuss future business for the committee. They would normally agree by consensus on what studies or business this committee should be engaged in and bring that back to the full committee for ratification.
The second method would be to have the full committee discuss what business we want to deal with.
It's a matter of whether or not we take a subcommittee approach to it, which is obviously a smaller committee, and some would suggest more efficient, or do it as a full committee.
Are there any comments? I look to the government to open that.
In the past, when we were in opposition, we adopted the Subcommittee on Agenda and Procedure because it keeps the focus, and you can bring back all the information that you want to the committee at large. This does not disallow the committee to vote on it, as they have the right to.
I think a small committee determining the agenda would be a better fit. We have a long list of agencies, boards, and everything under our belt. It would help if we kept that process.
The only other question I would have for the clerk right now is whether there are any outstanding issues from the previous Parliament that are left unresolved or studies that the previous committee recommended be passed along to this committee.
From the perspective of procedure and administration, there are several remaining routine motions that committees ordinarily consider and adopt, regarding the services of the Library of Parliament, meeting without a quorum, the distribution of documents, working meals, and others. A complete list of those routine motions adopted by this standing committee in the last session has been distributed to each member. It's in a bilingual column format.
If members wish to either propose or discuss those routine motions, that then would be the normal practice of the committee. Regarding any substantive work, I would propose waiting until after the committee has made up its mind on whether to retain the services of the Library of Parliament before considering the substantive work of the committee.
I should also point out that the routine motions you've seen that were adopted by this committee in the previous Parliament are pretty pro forma. They are usually the same routine motions that are adopted by the vast majority of committees. For example, on “Analysts services”, it's as follows:
That the Committee retain the services of one or more analysts from the Library of Parliament to assist it in its work.
This is very necessary, obviously.
There are things we've already dealt with, such as the time and opening remarks of witnesses, working meals, meeting without a quorum, etc. I don't have to go through the entire list, because you have them in front of you.
The only point I would make to all members—and the clerk pointed this out again—is on point three, “Witnesses belonging to the same organization”. Apparently, only that routine motion was adopted only by this committee.
The chair has the power to determine some of the things contained in that one motion, so what I would like to do, perhaps, since this was a routine motion of the previous Parliament, is to go down to point five, “Meeting without a quorum”, continue on until we finish on “Notice of motion”, and then go back to “Witnesses belonging to the same organization”, since it was so unique. Does that meet with the agreement of the committee?
Now we can go back just quickly to “Witnesses belonging to the same organization”.
Madam Ratansi, perhaps I could ask you to make comments, since this apparently was the only committee that adopted this particular routine motion. Can you give us some background as to why the committee felt that it would be in its best interest to adopt this, if you can recall?
If we do not adopt it now, it will not be part of the package of routine motions. However, in the future, the committee can always revisit routine motions any time it wishes. If you wish to just ignore that and go on as every other standing committee does, and if we see a need to adopt this sometime in the future, the committee can certainly recommend it. We can discuss it and vote upon it then.
The Chair: Since we now have a Subcommittee on Agenda and Procedure, I would suggest that the subcommittee meet at its earliest opportunity and perhaps invite the analysts to see if they have any other information they could bring to us from the previous Parliament as to ongoing studies. If that is the case, the chair then will call the meeting of the Subcommittee on Agenda and Procedure after consultation with all parties, particularly the government and Mr. Weir. We'll have that sometime in the next 24 to 48 hours, hopefully.
We have a meeting established for this coming Thursday. That's our regular sitting time, but until such time as we have an agenda, it will be at the call of the chair. Does that meet with the approval of the committee?
Some hon. members: Agreed.
The Chair: Okay. Not seeing any further questions, I call this meeting adjourned.