It was agreed, — That the Subcommittee retain, as needed and at the discretion of the Chair, the services of one or more analysts from the Library of Parliament to assist it in its work.
It was agreed, — That the Chair be authorized to hold meetings to receive and publish evidence when a quorum is not present, provided that at least three (3) members are present, including one (1) member of the opposition and one (1) member of the Government.
It was agreed, — That witnesses be given five (5) minutes to make their opening statement; and that during the questioning of witnesses the time allocated to each questioner be as follows:
For the first round of questioning, seven (7) minutes to a representative of each party in the following order: Conservative, New Democratic Party and Liberal; For the second round, four (4) minutes be allocated in the following order: Conservative, New Democratic Party and Conservative; For the third round, four (4) minutes be allocated in the following order: Conservative, New Democratic Party and Conservative; For the fourth round, four (4) minutes be allocated in the following order: Conservative and New Democratic Party.
It was agreed, — That only the Clerk of the Subcommittee be authorized to distribute documents to members of the Subcommittee and only when such documents exist in both official languages and that witnesses be advised accordingly prior to appearing before the Committee.
It was agreed, — That the Clerk of the Subcommittee be authorized to make the necessary arrangements to provide working meals for the Subcommittee.
It was agreed, — That, if requested, reasonable travel, accommodation and living expenses be reimbursed to witnesses not exceeding one (1) representative per organization; and that, in exceptional circumstances, payment for more representatives be made at the discretion of the Chair.
It was agreed, — That, unless otherwise ordered, each Subcommittee member be allowed to have one staff member present from their office and one staff member from their party at in camera meetings.
It was agreed, — That one copy of the transcript of each in camera meeting be kept in the Subcommittee clerk’s office for consultation by members of the Subcommittee.
It was agreed, — That 48 hours’ notice be required for any substantive motion to be considered by the Subcommittee, unless the susbstantive motion relates directly to business then under consideration;
That the notice of motion be filed with the Clerk of the Subcommittee and distributed to members in both official languages;
That 48 hours' notice be calculated in the same manner as for the House;
That the motions be submitted to the clerk no later than 6:00 p.m.
It was agreed, — That the analysts from the Library of Parliament prepare comprehensive briefing notes in preparation of the Subcommittee’s study into the Order of Reference from Thursday, November 27, 2014.