Questions and responses 41st Parliament, 2nd session October 16, 2013, to August 2, 2015

With regard to government policies on colours used for its websites: (a) when were the most recent policies tabled; (b) were the policies approved by any ministers; (c) what research was used to develop recommended policies; (d) what were the results of this research; (e) was this research contracted out by the government and, if so, to whom; (f) what were the costs for this research and these policies; (g) what was the estimated number of person-hours required to implement the changes in colour; and (h) what were the costs required to implement colour changes?

With regard to government records: what information, asset management systems, correspondence tracking systems, telecommunications logs, vehicle logs, and all other forms of records are (a) kept, broken down by (i) department, (ii) record type, (iii) duration of preservation, (iv) frequency of update, (v) date of oldest currently preserved record, (vi) method of disposal, (vii) file numbering or similar record access system, (viii) list of employees (by title), contractors or other individuals with access to the records, (ix) method of keeping track of access requests to the records; and (b) not kept, including the details pertaining to what was not kept and why?

With regard to government office space from 2008 to present: (a) what is the occupancy rate for government-owned buildings both in percent and square feet; (b) by ministry and agency, what is the location and occupancy rate of each government-owned building; (c) by ministry and agency, what is the location and occupancy rate of each privately-leased office space, and for vacated buildings, what is the date the government vacated the space; (d) what is the lease cost and what is the length of the lease; (e) what was the intended use of the space; and (f) who is the owner of the property?

With regard to materials prepared for Assistant Deputy Ministers from September 19, 2014, to the present: for every briefing document prepared, what is (i) the date on the document, (ii) the title or the subject matter of the document, (iii) the department's internal tracking number?

With regard to materials prepared for past or current Assistant Deputy Ministers or their staff from April 1, 2011, to March 31, 2013: for every briefing document or docket prepared, what is (i) the date, (ii) the title or the subject matter, (iii) the department's internal tracking number?

With regard to government expenditures on sporting event tickets: since January 1, 2013, what was the (i) date, (ii) location, (iii) ticket cost, (iv) identity of persons using the tickets, (v) nature of the sporting event, for all sporting event tickets purchased by any department, agency or crown corporation, or any person acting on behalf of a department, agency, or crown corporation, whether the event was held in Canada or outside Canada?

With regard to government expenditures on media monitoring: what are the details of all spending, by each department and agency, including (i) the nature, (ii) the scope, (iii) the duration, (iv) the contract for media monitoring, (v) the names of the contracted services provided, (vi) the file numbers of all such contracts which have been in force on or since December 12, 2012?

With regard to federal correctional facilities: (a) what is the prison population of each such facility; (b) what is the maximum inmate capacity of each such facility; (c) what was the number of correctional officers and personnel at each such facility in each of the last ten years; and (d) what was the prison population of each such facility in each of the last ten years?

With regard to access to information requests to government departments, institutions and agencies for each year from 2003 to 2013: (a) how many requests were made in total, broken down by department, institution, or agency, (i) what was the average number of days taken to process these requests, (ii) what was the method by which a delay to a request was determined, (iii) is there a formula by which the number of days of delay is quantitatively determined, (iv) what was the number of requests signed by the Minister before being sent out, (v) what was the number of days delayed per request waiting for the Minister’s signature, (vi) what was the number of requests to which ministerial staff requested or demanded that modifications be made by the Access to Information and Privacy Directorate (ATIP), or about which ministerial staff raised questions with ATIP, (vii) what was the number of requests modified after questions, requests, or demands by staff in the Minister’s office, (viii) what was the average delay per request due to questions, requests, or demands by staff in the Minister's office; (b) of those requests identified in (v) and (vi), how many have been reported to the Office of the Information Commissioner, broken down by department, institution or agency; (c) do policies exist to minimize delays, broken down by (i) department, institution, or agency, (ii) are they formal or informal policies, (iii) were there cases where these policies could not be applied and, if so, how many, (iv) of those times in (iii), what was the reason, (v) of those in (iii), what was the length of delay; and (d) did weekly meetings organized by the ATIP Directorate occur, broken down by department, institution, or agency and, if so, (i) did staff from the Minister’s office attend, (ii) did staff from the Minister’s office play an active role, (iii) did staff from the Minister’s office flag files in any capacity and, if so, on what basis, (iv) did staff from the Minister’s office ask questions, make requests or demands to the ATIP Directorate?

With regard to the administration of the Access to Information Act: for each institution subject to the Act, what are, for each year since 2006 inclusive, (i) the total number of requests received, (ii) the number of requests by institution that were subject to an extension notice, broken down by particular paragraph of subsection 9(1) of the Act, (iii) the reasons for the extension other than those indicated in subsection 9(1), specifying those other reasons?

With regard to materials prepared for past or current deputy heads of departments, crown corporations and agencies or their staff from April 1, 2009, to March 31, 2011: for every briefing document or docket prepared, what is (i) the date, (ii) the title or subject matter, (iii) the department’s internal tracking number?

With regard to materials prepared for deputy heads or their staff from September 19, 2014, to the present: for every briefing document prepared, what is (i) the date on the document, (ii) the title or the subject matter of the document, (iii) the department's internal tracking number?

With regard to materials prepared for deputy heads or their staff from December 9, 2014, to the present: for every briefing document or docket prepared, what is (i) the date, (ii) the title or the subject matter of the document, (iii) the department's internal tracking number?

With regard to materials prepared for deputy heads or their staff from June 4, 2014 to the present: for every briefing document prepared, what is (i) the date on the document, (ii) the title or subject matter of the document, (iii) the department’s internal tracking number?

With regard to materials prepared for past or current ministers or their staff from April 30, 2015, to present: for every briefing document or docket prepared, what is the (i) date, (ii) title or subject matter, (iii) department’s internal tracking number?

With regard to materials prepared for ministers or their staff, from January 23, 2014 to present: for every briefing document prepared, what is (i) the date on the document, (ii) the title or subject matter of the document, (iii) the department’s internal tracking number?

With regard to materials prepared for ministers or their staff from September 19, 2014, to the present: for every briefing document prepared, what is (i) the date on the document, (ii) the title or the subject matter of the document, (iii) the department's internal tracking number?

With regard to materials prepared for deputy heads or their staff from January 23, 2014 to present: for every briefing document prepared, what is (i) the date on the document, (ii) the title or subject matter of the document, (iii) the department’s internal tracking number?

With regard to materials prepared for Assistant Deputy Ministers from June 4, 2014 to the present: for every briefing document prepared, what is (i) the date on the document, (ii) the title or subject matter of the document, (iii) the department’s internal tracking number?

With regard to materials prepared for past or current deputy heads of departments, crown corporations and agencies or their staff from April 1, 2007, to March 31, 2009: for every briefing document or docket prepared, what is (i) the date, (ii) the title or subject matter, (iii) the department’s internal tracking number?