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Results: 1 - 9 of 9
View Anthony Rota Profile
Lib. (ON)
I want to welcome everyone.
Welcome to the sixth meeting of the Board of Internal Economy.
I want to thank everyone for coming and for being in our virtual space today. As you know, this is all done through video conference and it is being televised, so we have people out there watching. I'm sure they're all very riveted to the screen. Welcome to everyone who's watching.
We'll start off today with the minutes from our previous meeting. Is everyone okay with the meeting? Are there any comments? Should anything be brought up?
We'll accept the minutes and continue.
Two, is there any business arising from the previous meeting? Okay.
The next step, then, number three, is the ratification of the walk-arounds. The three items were signed by all members in the past couple of weeks.
The first item is communication with constituents during the COVID-19 situation. Is everyone still okay with that? We can ratify it? Good, that one's done.
The second item is House of Commons preventative measures during the COVID-19 situation. Is everybody fine with that? Then we'll continue.
The third item is constituency office expenses related to COVID-19 prevention in the workplace. Is everybody fine with that as well?
Yes, Mr. Strahl.
View Mark Strahl Profile
CPC (BC)
I'm sorry, but just going back a bit—we kind of cruised through this—I don't believe I signed off on the “communicating with constituents” part. We moved quite quickly through this, and I'm trying to follow along on my iPhone. I have a question on this part of the agenda.
I guess printing and mailing services restarted today. The previous policy allowed us to print materials in our ridings until June 30. I just want to make sure we're still being allowed to print materials in our ridings until June 30. I'm a little unclear as to whether or not that's allowed for all products. Is it still strictly for COVID-19-related communications? How strictly is that being interpreted?
I know that a lot of our colleagues will want to move ahead, but I just want to make sure we aren't being too restrictive on printing in the ridings scenario. I think it will help clear the backlog right now if we do allow some flexibility for printing to occur in the ridings. I just want clarification on how that clause is being interpreted.
Rebekah Kletke
View Rebekah Kletke Profile
Rebekah Kletke
2020-06-01 15:09
The purpose of our presentation today is to give an update on the original “communicating with constituents during the COVID-19 situation” initiative, as well as to ask for an extension of the policy changes that were put into effect surrounding that initiative. As well, we'll be talking a little about some adjustments we've made internally to the services we'll be providing to MPs.
Very quickly on your question, Mr. Strahl, on the content for the current initiative that allows MPs to print externally, we are reviewing that content and ensuring there is some COVID-19, but we are not applying a strict percentage on the content to allow it to go ahead or not with external printers.
During the implementation of the communicating with constituents program, we've been able to serve the needs of 150 MPs. Actually, this week, it's up to 200 requests that we've received. Those requests are currently at various stages of production. Those 150 requests alone have generated over 1,300 emails with external suppliers and MPs, and a lot of administrative back and forth. On average, there have been 12 days between the submission of a request and the delivery of the product to external providers for delivery to Canada Post, around the same time frames we see with our own printing and mailing services time frames.
There have been several other challenges related to the program. To your point, Mr. Strahl, we see expanding content needs and other service needs coming in, such as envelopes and stationery. The availability of Canada Post has been a challenge, as well as availability of external suppliers in some regions of the country. The challenges are outlined in detail in the submission you received last week.
Even though we've been able to find solutions to some of the challenges with the program, we have still decided to reopen the printing and mailing services to meet the needs of MPs. We will be reopening with a limited format in order to continue to expedite the production time frames and distribution of materials.
Another key aspect of limiting the formats will allow us, as the House administration, to manage our staffing levels and respect physical distancing protocols on the floor of our production facility. We keep the health and safety of our employees front of mind in this decision. Other services, such as envelope processing and personalized stationery, will also be available to members. The program approved by the board on April 17 will continue to be available to members to communicate COVID-19-related messages with external service providers until the end date originally approved by the board.
The decision we're seeking from you today is to consider extending the policy changes related to the inclusion of logos and COVID-19-related messages from local community, government or not-for-profit organizations that would be of interest to constituents and to encourage donations for registered Canadian charities on matters related to COVID-19 in printing content for the remainder of the fiscal year, whether it's printed internally or externally.
We look forward to expanding the suite of printing services to meet the evolving communication needs of MPs, and I will be happy to take your questions.
View Claude DeBellefeuille Profile
BQ (QC)
Thank you, Mr. Chair.
Actually, I want to make sure I understand what this is all about. You're proposing to extend until the end of the fiscal year, March 2021, the suspension of regulations and policy that were supposed to end on June 30.
You also suggest that members of Parliament could communicate information related to COVID-19 through advertisements for food banks, or solicit donations that are related to COVID-19. Having said that, will we also be able to communicate content that is not related to COVID-19 in future parliamentary mailings?
Before the House was suspended, several members had already sent business cards or stationery to the printing department. Will the work of the printing department resume where it left off or will requests related to other aspects be set aside altogether?
Rebekah Kletke
View Rebekah Kletke Profile
Rebekah Kletke
2020-06-01 15:15
Briefly, I would say yes to both questions.
View Claude DeBellefeuille Profile
BQ (QC)
In short, if members have put work on hold, work which was delayed because of the suspension, that work will resume. Do I understand you correctly?
View Mark Strahl Profile
CPC (BC)
I apologize for jumping ahead, Mr. Rota. Clearly, I should have just waited for item number four. I appreciate Rebekah's presentation.
Again, we're extending the policy until March 2021, but we are only extending the external printing exemption until June 30. Is that what we agree to?
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