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Daniel Paquette
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Daniel Paquette
2020-11-19 11:18
Thank you, Mr. Speaker.
I'm here today on behalf of the administration to present two submissions. They're both seeking the board's approval for funding to stabilize the capacity that is needed to maintain certain initiatives that have been undertaken to support members in the fulfillment of their parliamentary function.
The first request is for funding to stabilize enhanced services provided by financial services and human resource services to support legislative and policy changes or to improve our service delivery.
The second request is for funding to stabilize resources following the implementation of a comprehensive enterprise resource planning and business renewal initiative that was undertaken to replace the outdated financial and human resource platform.
I'd like to provide a bit of context here. There have been several legislative and policy amendments over the last few years that have driven changes in the area of finance and human resources. These include the coming into force of Bill C-44 and Bill C-65, in addition to many bylaws and policy amendments. In addition to this, we've been making significant investments to better assist members in the fulfillment of their parliamentary functions, including but not limited to the LTVP that we've just finished talking about, which changed how we do business on the precinct. It modernized and enhanced our technology and telecommunications. We also need to manage the sustainability of those various assets across facilities.
There have also been the investments around the security enhancements, the increase in broadcasting and webcasting for committees, the modernization of our food services, the HR services for members as employers and the managing of computing in the constituency that has been going on for the last couple of years. That's just to name a few of the investments that have been going on.
These changes and investments have led to increased complexity in the management of budgets and have increased the need to enhance our financial analysis and planning. This means there's an expanded role for the financial planning and resource management team, including addressing the challenging administrative funding requests; working with partners to ensure that all business cases and related financial requirements are accurate and thoroughly documented; and providing accurate and timely financial information and analysis to allow senior management to make the appropriate decisions around the budgets, reallocation and use of the internal resources. This is also the team that's been developing the new reports that we've been bringing here to the board, which are then made public on the website. Sustaining this increased capacity is required to maintain the initial workload associated with the new reporting requirements and the strengthening of our financial advisory services.
The funding request here is for four FTEs, for a total amount of $518,000. Also, the establishment of the constituency office lease services has allowed the administration to better support members in the management of office leases. The board approved a policy change where constituency office leases would be assigned to the administration if a member was not seeking to be re-elected or was not re-elected. Taking effect with the 2019 general election, the new assignment clause allows assets to remain in offices and newly elected members to occupy those offices as soon as the former member vacates those premises.
To address operational needs, a team with the appropriate knowledge and skill sets was created to develop the tools and processes to manage this new responsibility. Following the lessons learned in previous and past elections, this three-person team now actively provides the members and the House administration with the various tools, guidance and support needed for constituency office tenancy.
In addition to supporting members in quickly becoming operational in their constituency offices, this team has also achieved savings through facilitating the transition after an election and the ongoing relationships between members and their landlords. Given the success in assisting members in managing their complex commercial leases, we are seeking approval to retain this team and asking for the annual cost of $273,000 to fund these three FTEs.
The next piece is the increased resources needed to respond to the coming into force of Bill C-65, the act that amended the Canada Labour Code, the Parliamentary Employment and Staff Relations Act and the Budget Implementation Act. The act extends the health and safety obligations under part II of the Canada Labour Code to parliamentary entities, including the House administration and members as employers. This program requires the development and maintenance of policies and programs to ensure that both members and House administration meet their legal obligations under the code and that members are helped to meet their obligations as employers.
Resources are also needed to support the 17 different corporate prevention and compliance programs related to this initiative. These resources will contribute to the safety and well-being of House administration and member employees, the development of resources and tools for members, and the cost savings that could be incurred in relation to work injuries. To accomplish this, we are seeking the permanent funding for the 4 FTEs at a total annual cost of $318,000.
Daniel Paquette
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Daniel Paquette
2020-11-19 11:24
With respect to the second submission, the House Administration replaced the organization's outdated enterprise resource planning systems with a more modern and sustainable client-focused platform that consolidates financial and human resource management. Implementing the HR management model resulted in significant changes to the business process and to the organization's practices, roles and responsibilities. Because of this, a core team was established to support the new platform, and the Human Resources Service Centre was created.
The core team was created in January 2020. It manages the products, the system and the related maintenance support, in addition to the lifecycle of the new platform. The Human Resources Service Centre is a centre of expertise that brings together the many HR services and operations for members of Parliament, their employees and House Administration employees.
The two teams were created from existing resources out of various House Administration teams, but a few new additional positions had to be created. To date, funding has been obtained through budget surpluses, but that solution is temporary and needs to be stabilized. To ensure funding for these essential positions, we are requesting permanent funding to support the teams over the longer term.
As a result, funding of $866,000 is requested to support the four FTEs of the enterprise resource planning team and the five FTEs on the human resources team.
That concludes my presentation. The other members of the management team and I are available to answer your questions.
Daniel Paquette
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Daniel Paquette
2020-11-19 11:26
Actually, the service was introduced several months after the last election and calls are still coming in, as it is a point of contact for members of Parliament in their constituency offices. The various leases contain somewhat special clauses, which sometimes require payment of shared fees and the annual calculation of changes in costs.
We also have the renovations. It's important to ensure that the fees an owner can charge for needed renovations are fair. So one of the employees on this team has building renovation appraisal skills.
Our calls have decreased since the election, but during the election campaign, we had six people managing this transition. We are down to three, and the calls and support continue.
In addition, since we now have people well versed in understanding leases, we have employees who can help House Administration ensure that the right amounts are being paid. We realized that some of these clauses were more complex and, as a result, we even went back to recover expenses that had been overpaid or to pay expenses that had been forgotten.
We have a few cases like these where service has continued. So, given the type of requests we have here, we feel that this team should be maintained, because there is as much demand for support from House Administration for these agreements as for members of Parliament.
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