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Results: 1 - 30 of 34
View Mark Strahl Profile
CPC (BC)
Mr. Chair, I wasn't sure if this should be in the minutes or the business.
I asked a question at the last meeting when we were deciding on an exception for printing costs. I asked what the difference in the costs of the postage would have been for Mr. Waugh if he had used the House's preferred rate as compared to when he chose to do that mailing himself. I'm just wondering if that information has been found and if it could be shared with the group.
View Anthony Rota Profile
Lib. (ON)
Yes, I remember going through that.
Who will be able to answer that with detail?
Monsieur Patrice.
Michel Patrice
View Michel Patrice Profile
Michel Patrice
2020-07-10 13:10
The information has been sent. I'm just trying to locate the information right now.
I don't know, Rebekah, if you have the information right at your fingertips. We're looking for it.
Rebekah Kletke
View Rebekah Kletke Profile
Rebekah Kletke
2020-07-10 13:10
I'll find it and I'll pull it up.
View Anthony Rota Profile
Lib. (ON)
If it's okay with everyone, we'll proceed. When it does come up, we'll interrupt and present the information.
Does that work, Mr. Strahl?
Michel Patrice
View Michel Patrice Profile
Michel Patrice
2020-07-10 14:14
Thank you, Mr. Chair.
We have located the information. The mailing cost for the member at that time was $6,590 at the rate he was charged. If he'd been charged the preferred bulk rate, it would have been $177. The difference was $6,400, essentially.
View Mark Strahl Profile
CPC (BC)
Thank you, I guess. That's a tough bill to swallow, but thank you.
View Anthony Rota Profile
Lib. (ON)
Are there any other comments on that?
Everybody's had the chance to swallow? They can talk now? Okay. Very good.
We'll now address item five, the extension of temporary exceptions for advertising and Internet service expenses.
Mr. Paquette, you have the floor.
Daniel Paquette
View Daniel Paquette Profile
Daniel Paquette
2020-07-10 14:15
Thank you, Mr. Chair.
At their meeting in April, the board approved temporary measures to include additional detailed information in their advertising around local, community, government and not-for-profit organizations that could be of interest to their constituents with regard to COVID-related matters, and to be able to solicit donations for registered Canadian charities, also pertaining to COVID-related programs. This decision also included the possibility for members to reimburse Internet service charges to their employees who are now teleworking. This decision had an expiry date of June 30. Given the continued challenges around COVID, the administration is proposing that the board approve the extension of these temporary measures until the end of the fiscal year.
View Mark Strahl Profile
CPC (BC)
I support this. I would like, perhaps, the staff to come back. One of the provisions here that we are not extending is the ability to do printing in our constituencies, to have a local printer provide services. I would like to see a report on what the uptake was and what we found the cost differences were. I personally did two householders in that time frame, both printed locally, which helped a struggling local business and I had a great interaction with them. I've heard from a number of my colleagues as well who quite liked that arrangement. I would like to get an idea of how it went, perhaps for a future meeting.
View Anthony Rota Profile
Lib. (ON)
Okay, very good.
I'm just getting a message here that that's not a problem. The report will be sent.
Maybe I'll defer to Monsieur Patrice. What time frame would we be looking at for that report to come in?
Michel Patrice
View Michel Patrice Profile
Michel Patrice
2020-07-10 14:18
I think it would be beneficial for the board to do it in two steps, so we'll send a report, in terms of information that could come up in the following weeks, and maybe come to the board itself at its meeting to have the discussion and the exchange.
View Peter Julian Profile
NDP (BC)
Thanks, Mr. Chair.
I agree with Mr. Strahl.
In terms of the printing in the riding, normally, since we are on the other side of the Rockies, 5,000 kilometres away from Ottawa, printed material that goes out takes weeks to arrive in B.C. With local printing, it landed on the steps of people's homes in New Westminster—Burnaby five days after being printed. That's five days compared to often a month. I'd be very interested in seeing that report as well, because there is no doubt, for those of us who are far away from Ottawa, that it makes a huge difference in terms of our constituents actually getting timely information, and around COVID-19 that was extremely important.
I certainly agree with renewing this, and I would even suggest extending it in terms of printing. My concern is that we're putting these on MOBs. Again, for example, the cost of Internet access isn't the same in ridings across the country. In an urban riding like mine, it will cost a lot less than it might in a rural or northern riding. It seems to me, for fairness, so that all members of Parliament are treated the same way, that it would make a lot more sense to have those costs go onto the central budget than to have them assumed by members of Parliament, meaning that members of Parliament in certain parts of the country will have to pay more out of their MOB, which means they will have fewer resources to actually serve their constituents.
I'd like to put that out for the appreciation of the board. We'll also get a sense of whether the administration would have any opposition to having those Internet costs absorbed centrally.
Daniel Paquette
View Daniel Paquette Profile
Daniel Paquette
2020-07-10 14:20
Yes. I think part of the discussion and decision to put it into the MOB was that when we established the possibility of charging them for Internet connection for their employees, it was one way of just putting it out there, having that permission and not putting a lot of instructions or parameters around it.
We know there are various Internet packages out there that are often in the form of bundles, with different speeds or data capacity. By putting it into the MOB, we gave the responsibility to the members to ensure that whatever was being charged was appropriate for their needs. If we were to put it into the central budget—and, given the current circumstances, I can't say I would have any objections—we would have to establish the parameters and have those approved by the board to make sure that this is what we are accepting will be charged for the central budget.
View Anthony Rota Profile
Lib. (ON)
Okay. Are there any other questions?
Do we have approval for this? Is everybody fine with this?
I can see that you're fine.
We're expecting this report in a few weeks.
We are on number six, “Annual report on the House of Commons policy on preventing and addressing harassment for 2019-2020”.
Ms. Daigle, you have the floor.
View Mark Strahl Profile
CPC (BC)
I'm sorry, but just going back a bit—we kind of cruised through this—I don't believe I signed off on the “communicating with constituents” part. We moved quite quickly through this, and I'm trying to follow along on my iPhone. I have a question on this part of the agenda.
I guess printing and mailing services restarted today. The previous policy allowed us to print materials in our ridings until June 30. I just want to make sure we're still being allowed to print materials in our ridings until June 30. I'm a little unclear as to whether or not that's allowed for all products. Is it still strictly for COVID-19-related communications? How strictly is that being interpreted?
I know that a lot of our colleagues will want to move ahead, but I just want to make sure we aren't being too restrictive on printing in the ridings scenario. I think it will help clear the backlog right now if we do allow some flexibility for printing to occur in the ridings. I just want clarification on how that clause is being interpreted.
Rebekah Kletke
View Rebekah Kletke Profile
Rebekah Kletke
2020-06-01 15:09
The purpose of our presentation today is to give an update on the original “communicating with constituents during the COVID-19 situation” initiative, as well as to ask for an extension of the policy changes that were put into effect surrounding that initiative. As well, we'll be talking a little about some adjustments we've made internally to the services we'll be providing to MPs.
Very quickly on your question, Mr. Strahl, on the content for the current initiative that allows MPs to print externally, we are reviewing that content and ensuring there is some COVID-19, but we are not applying a strict percentage on the content to allow it to go ahead or not with external printers.
During the implementation of the communicating with constituents program, we've been able to serve the needs of 150 MPs. Actually, this week, it's up to 200 requests that we've received. Those requests are currently at various stages of production. Those 150 requests alone have generated over 1,300 emails with external suppliers and MPs, and a lot of administrative back and forth. On average, there have been 12 days between the submission of a request and the delivery of the product to external providers for delivery to Canada Post, around the same time frames we see with our own printing and mailing services time frames.
There have been several other challenges related to the program. To your point, Mr. Strahl, we see expanding content needs and other service needs coming in, such as envelopes and stationery. The availability of Canada Post has been a challenge, as well as availability of external suppliers in some regions of the country. The challenges are outlined in detail in the submission you received last week.
Even though we've been able to find solutions to some of the challenges with the program, we have still decided to reopen the printing and mailing services to meet the needs of MPs. We will be reopening with a limited format in order to continue to expedite the production time frames and distribution of materials.
Another key aspect of limiting the formats will allow us, as the House administration, to manage our staffing levels and respect physical distancing protocols on the floor of our production facility. We keep the health and safety of our employees front of mind in this decision. Other services, such as envelope processing and personalized stationery, will also be available to members. The program approved by the board on April 17 will continue to be available to members to communicate COVID-19-related messages with external service providers until the end date originally approved by the board.
The decision we're seeking from you today is to consider extending the policy changes related to the inclusion of logos and COVID-19-related messages from local community, government or not-for-profit organizations that would be of interest to constituents and to encourage donations for registered Canadian charities on matters related to COVID-19 in printing content for the remainder of the fiscal year, whether it's printed internally or externally.
We look forward to expanding the suite of printing services to meet the evolving communication needs of MPs, and I will be happy to take your questions.
View Claude DeBellefeuille Profile
BQ (QC)
Thank you, Mr. Chair.
Actually, I want to make sure I understand what this is all about. You're proposing to extend until the end of the fiscal year, March 2021, the suspension of regulations and policy that were supposed to end on June 30.
You also suggest that members of Parliament could communicate information related to COVID-19 through advertisements for food banks, or solicit donations that are related to COVID-19. Having said that, will we also be able to communicate content that is not related to COVID-19 in future parliamentary mailings?
Before the House was suspended, several members had already sent business cards or stationery to the printing department. Will the work of the printing department resume where it left off or will requests related to other aspects be set aside altogether?
Rebekah Kletke
View Rebekah Kletke Profile
Rebekah Kletke
2020-06-01 15:15
Briefly, I would say yes to both questions.
View Claude DeBellefeuille Profile
BQ (QC)
In short, if members have put work on hold, work which was delayed because of the suspension, that work will resume. Do I understand you correctly?
View Mark Strahl Profile
CPC (BC)
I apologize for jumping ahead, Mr. Rota. Clearly, I should have just waited for item number four. I appreciate Rebekah's presentation.
Again, we're extending the policy until March 2021, but we are only extending the external printing exemption until June 30. Is that what we agree to?
Daniel Paquette
View Daniel Paquette Profile
Daniel Paquette
2020-06-01 16:02
Thank you, Mr. Chair.
I am here today to present a request for exception pertaining to a member's expense claim for external printing. The submission provides a summary of the timelines and the facts of the situation.
The expense claim is for external printing in excess of the 5,000 copy limit allowed in the current member's policy. The member incurred these expenses during the period after the internal printing facilities were closed and before the board approved its alternative measures during the COVID pandemic.
The member's policy requires that all printing in excess of 5,000 similar copies must be done through our internal printing facilities to ensure conformity to the policy and, very importantly, access to the preferred mail rates. The current policy also makes the member personally responsible for any amount in excess of the allowed limits.
Given the current situation, the member is asking the Board of Internal Economy to consider a departure from existing practices. The administration proposed two options in the submission. The first option would be to maintain current practices and have the member be personally liable for the excess amount. The second option would be to allow an exceptional waiver and that the excess amount be charged to the budget of the member's office.
We are seeking direction from the Board of Internal Economy on this matter.
View Mark Holland Profile
Lib. (ON)
View Mark Holland Profile
2020-06-01 16:03
Thank you very much, Mr. Chair.
It's not a question; it's a comment.
We make a lot of requests for people who make mistakes, and it's very uncommon that I would suggest a member bring this forward.
I appreciate that normally these matters wouldn't come forward, but after I spoke with Mr. Blois, I realized it was an honest mistake that was happening around wanting to get out information on COVID-19. We did change the policy a couple of weeks later, and in this case, the member is proposing that he charge his member's—
View Mark Holland Profile
Lib. (ON)
View Mark Holland Profile
2020-06-01 16:06
I was just going to say that the member acknowledges that he made a mistake. I just feel that it was an honest mistake. It was an effort to communicate around COVID-19, and I know there was a lot of anxiousness that a lot of members had. The policy for external printing was changed a few weeks later.
The member is not proposing to charge the House of Commons central budget, but is suggesting that he charge his own MOB. Given that it would go against his own MOB, and given the fact that I think the error was made innocently, and having had conversations with him, I would seek approval from the board to provide support on that basis.
View Claude DeBellefeuille Profile
BQ (QC)
Thank you, Mr. Chair.
My question is for Mr. Paquette.
Are many of the members who inadvertently made this mistake paying for the expense without having requested an exception from the Board of Internal Economy?
Daniel Paquette
View Daniel Paquette Profile
Daniel Paquette
2020-06-01 16:07
I am currently aware of only one case, but it is not at all on the same scale. We are only talking about a few hundred dollars. It is not on the same scale as the situation we are talking about.
View Mark Strahl Profile
CPC (BC)
Quickly, I know what we're going to do here is to charge the member's office budget. It didn't take a lot of work to figure out that a lot of the staff members had come over from Mr. Brison, so I'm a little unsure. I've been involved in politics at the staff and MP levels for a number of years, and you've never been able to do what he did, certainly not without the approval of PAMS.
He was a month ahead of where the policy was, but there was apparently enough COVID stuff in there to allow it. Was the printing expense within the acceptable range? I know that issue was raised in our previous document. The cost for some external suppliers was way too high and PAMS had to go back and either say no or negotiate. Was the range acceptable?
I certainly have never heard of members going out on their own and mailing things under anything other than the negotiated frank rate or the rate for unaddressed ad mail. What was the additional cost because the member went outside of the contract for unaddressed ad mail that the House of Commons has with Canada Post?
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