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Colette Labrecque-Riel
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Colette Labrecque-Riel
2019-12-12 12:37
Mr. Chair, members of the Board of Internal Economy, good afternoon.
I am here to present a funding request for a minor reorganization I've undertaken at the International and Interparliamentary Affairs Directorate.
Some time ago, I decided to do an analysis of the workload of my team and discovered that the working conditions were not optimal. The IIA directorate, international and interparliamentary affairs, is a joint Senate and House directorate. I have Senate employees and House employees on my team. We deliver services for parliamentary associations, Speakers' exchanges, protocol and conferences. We currently have 54 FTE employees—12 Senate and 42 House.
We did an analysis in terms of the working conditions. I felt obliged to present a reorganization restructuring.
The analysis on which I based my recommendation showed that we had too many competing operational needs. Overtime was on the rise, sick leave usage was high, and we had low usage of annual leave. There was also a very high turnover rate.
I therefore initiated a minor reorganization of my team. We have reassigned internal resources, and we need one more employee to respond to operational needs and pressure. As I said earlier, we serve both the Senate and the House. I've included the numbers. The Senate share of the cost is 30%, and the House share is 70%.
Essentially, here is the bottom line for the House of Commons for this additional FTE. It was piloted on my team, and I have found very encouraging results since April: Overtime is down; sick leave is down; annual leave is up in terms of their ability to take it.
So that is the request before you—the approval of one FTE.
Colette Labrecque-Riel
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Colette Labrecque-Riel
2019-12-12 12:39
Yes, I expect it will. Cost reduction was one of my main objectives. We will see cost recovery, especially when it comes to international conferences. As you know, the Joint Interparliamentary Council comes here from time to time to seek funding approval for major international conferences. On average, these conferences cost more than $1 million. For these conferences, an amount is always set aside for overtime. My objective is to reduce this amount. After one or two conferences, I will already have recovered the funds to cover this individual's salary.
Colette Labrecque-Riel
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Colette Labrecque-Riel
2019-12-12 12:42
Basically, adding a manager would allow the entire management team to keep a closer eye on the workload of the directorate's 54 employees—55 if you accept our request. I have a team whose workload is increasing. If no one is monitoring that and a manager cannot reassign the work, people do overtime. Managers are unable to monitor the work and redistribute the workload. Having another manager meant that we could do that monitoring and redistribution. As I said earlier, the pilot project has been going since April, and we've already seen very tangible results.
Colette Labrecque-Riel
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Colette Labrecque-Riel
2019-12-12 12:44
I'm not so sure that I have the magic solution in terms of where the cap is. I can say that this request does not stem only from associations. There is a direct link with associations in the sense that there's a strong connection to my request with international conferences that we host, but the outgoing association activities are not the big issue here. It really stems from the protocol team, who are responsible for the immediate delivery of protocol services on the Hill. With regard to the two buildings, the delivery of these types of events in two buildings is much more complex for these individuals. Until I piloted this new structure, the international conferences used to be the responsibility of the same team. As they're delivering these protocol activities on the Hill on a very immediate and reactive basis, they're unable to do the long-term and medium-term planning for these conferences other than doing it on evenings and weekends.
I do take your point. I know that the council will be looking at these things once it ramps up again, probably in February, for associations' outgoing activities, but this request is really for all of my business lines, not just for associations.
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