BOIE
Consult the user guide
For assistance, please contact us
Consult the user guide
For assistance, please contact us
Add search criteria
Results: 121 - 150 of 459
Daniel Paquette
View Daniel Paquette Profile
Daniel Paquette
2020-07-10 14:32
Thank you, Mr. Chair.
A member is asking the board to consider his request for reimbursement for outdoor furniture. The space the member is leasing includes exclusive access to an outdoor area. In order to use the space, the member purchased two tables and six chairs, for a total of $2,958.
Given that this was a non-standard purchase, the administration completed its assessment in accordance with the existing board policy. We concluded that this type of furniture is not typically needed in an office, nor is it needed in order to enable a member to carry out their parliamentary function. So that is our conclusion, that it is not office furniture. Furthermore, we conclude that it is not transferrable, since members' constituency offices do not typically include outdoor space that can be furnished and used by the member. As a result of our assessment, the expense was denied.
As per the member's request, we are seeking the board's direction on the review for this matter.
View Anthony Rota Profile
Lib. (ON)
Are there any questions or comments?
We have Mr. Rodriguez, followed by Mr. Julian.
Mr. Rodriguez, please go ahead.
View Pablo Rodriguez Profile
Lib. (QC)
Thank you, Mr. Chair.
It's not so much a question I have, as it is a comment.
My understanding is that the rules make no mention of patio furniture. We would be setting an unacceptable precedent, were we to grant the request. As mentioned, this type of furniture does not count as office equipment. If we agree to reimburse a member for patio furniture, next, we could have someone asking to be reimbursed for a barbecue, and it would never end. I think denying the expense was the right decision.
View Anthony Rota Profile
Lib. (ON)
Mr. Julian, you may go ahead.
View Peter Julian Profile
NDP (BC)
Thank you, Mr. Chair.
Did the member contact the House administration before making the purchase? I don't mean through a formal letter, but did they make any sort of inquiry? It's clearly an unusual request.
My constituency office has an outdoor space. Would I be allowed to buy patio furniture? It's clear from looking at the file that there weren't any formal inquiries, but did someone from the member's office or the member, himself, reach out to finance services about it?
Once I know that, I'll comment further.
View Anthony Rota Profile
Lib. (ON)
Mr. Paquette, please go ahead.
Daniel Paquette
View Daniel Paquette Profile
Daniel Paquette
2020-07-10 14:35
According to the notes in my report, the member didn't ask for any information, formally or informally, before buying the furniture.
View Anthony Rota Profile
Lib. (ON)
Mr. Julian, go ahead.
View Peter Julian Profile
NDP (BC)
All right. Thank you.
This is a member with considerable experience, not just at the federal level. I think reimbursing a member for the purchase of patio furniture would set the wrong precedent. Had the member made some sort of attempt to contact the House administration, or had there been some ambiguity as to whether the expense was eligible, I'd be more inclined to consider the member's request.
The Board of Internal Economy should advise all members, especially new ones, that if they want to make an unusual purchase, they need to submit a formal request beforehand to make sure it's an eligible expense.
View Anthony Rota Profile
Lib. (ON)
Mr. Paquette, would you care to comment?
Daniel Paquette
View Daniel Paquette Profile
Daniel Paquette
2020-07-10 14:37
No, thank you.
View Anthony Rota Profile
Lib. (ON)
Very well.
It is now over to Mr. Strahl, followed by Ms. DeBellefeuille.
View Mark Strahl Profile
CPC (BC)
Thank you.
I certainly agree with the previous two colleagues who agree with the recommendation from the House administration. I think if you go down this road, perhaps members who do not have patio space.... Obviously, under no circumstances would the House administration approve creating a patio space for an existing office. To say that your office has room and you could put a little patio in a courtyard or expand your space to the outdoors—I don't think that is a reasonable expense for taxpayers.
We had an example earlier today of where a new member had an additional cost of $6,400. It was absorbed within this member's office budget, so you could argue that there was no additional cost to taxpayers. It was still within the existing budget. It seems to me this may be where members believe they have more experience, or they believe they know the rules, or they believe they won't be captured by the members' allowances and services manual. We're dealing with a number of people who were here in a previous regime, when there was a lot more discretion given to members on how they spent their office budgets, or we're dealing with new members who either don't lean on staff or don't seek information from their whips early enough in the process.
I would say this simply as a global measure. It seems to me that when the House administration is onboarding people, clearly, with the number of cases we're dealing with where people are printing and mailing householders on their own or buying patio furniture, there almost needs to be a “do not” circled in bright red ink. There's clearly some disconnect between what members believe they can do early on and what they can actually do. Ignorance of the rules should really not be an excuse here. We're here to make those judgment calls, but it seems to me that perhaps we can review this with the goal of avoiding these kinds of discussions in the future. I know that this is rare and is not a huge percentage, but clearly there are some members who believe they can do things that they clearly should not be doing. I'm hoping we can find a way to avoid those situations in the future.
I just make that as a broad comment, perhaps for the team that looks at onboarding. I wonder whether that needs to occur before the member is sworn in, almost as soon as they're announced as preliminary winners from Elections Canada, almost a “spend no money, do nothing, until you've talked to House administration financial management”. I throw it out there as maybe a way we can improve that system.
View Anthony Rota Profile
Lib. (ON)
Ms. DeBellefeuille, you may go ahead.
View Claude DeBellefeuille Profile
BQ (QC)
Thank you, Mr. Chair.
I listened to what my fellow members had to say. They seem to be focusing on the patio set, not on the item or its purpose. I more or less agree with them. I know this won't change the outcome, but it's still worth explaining.
Yes, he's an experienced member, but it didn't occur to him that the expense would be denied, because he was focused on the opportunity to meet with constituents in a safe outdoor setting with sturdy furniture made in Quebec of recycled materials. The furniture can also be used indoors. You saw the photos in the file. It's not a conventional patio set any member of the public can buy. It's special.
The Board of Internal Economy also needs to consider the fact that members in the regions can practise politics differently than those in heavily populated areas. More and more, members have office spaces with access to areas where they can meet with constituents outdoors. For example, my office is in a heritage building with a beautiful large gallery. I might've decided to buy chairs so I could meet with constituents outside, while still on the property where my constituency office is located. I think the member was under the impression that, if he furnished the space, it would give him a place where he could meet with more constituents or where people could eat, while adhering to physical distancing, especially during the pandemic.
Given the cost and the unusual nature of the expense, I see why he should have sought permission first, which he didn't. Nevertheless, I don't think we should be closed to the idea. I'll come back to what Pablo Rodriguez said about setting precedents and members buying barbecues. Let's not forget how much many members spend to put on barbecues for their constituents. It might save taxpayers money if we organized our own barbecues.
All that to say, it's not an idea we should reject out of hand. I don't think the Board of Internal Economy should take an overly conservative view of the matter. It should focus on the fact that practising politics differently also means providing access to spaces that may not have been available a few years ago.
Be that as it may, I realize I'm probably the only one who thinks we should broaden our view of a member's role and the ways they communicate with their constituents.
I know this request is going to be denied, but I want to make clear that I agreed with my fellow member's rationale. We will accept the Board of Internal Economy's decision.
View Anthony Rota Profile
Lib. (ON)
Any further comments?
Do we have a consensus, or do we have approval for the report that's being presented to us right now?
Mr. Julian, did you have something to add to that? I noticed your hand went up.
View Peter Julian Profile
NDP (BC)
I want to be sure I understand. Is the House administration recommending that we not allow the expense to come out of the member's office budget?
View Anthony Rota Profile
Lib. (ON)
Yes, that's exactly right. Do we have unanimous agreement on the recommendation?
Some hon. members: Agreed.
Hon. Anthony Rota: All right.
I'll just clarify that, if the recommendation isn't unanimous, the existing decision stands, in other words, the request is denied.
We're going to go in camera. I'm going to ask everyone to sign out for a few minutes, and we'll start again in 10 minutes. It's now 2:46. Let's say we will start again in camera at 2:55, if that's okay. That should work out well.
[Proceedings continue in camera]
View Anthony Rota Profile
Lib. (ON)
I want to welcome everyone.
Welcome to the sixth meeting of the Board of Internal Economy.
I want to thank everyone for coming and for being in our virtual space today. As you know, this is all done through video conference and it is being televised, so we have people out there watching. I'm sure they're all very riveted to the screen. Welcome to everyone who's watching.
We'll start off today with the minutes from our previous meeting. Is everyone okay with the meeting? Are there any comments? Should anything be brought up?
We'll accept the minutes and continue.
Two, is there any business arising from the previous meeting? Okay.
The next step, then, number three, is the ratification of the walk-arounds. The three items were signed by all members in the past couple of weeks.
The first item is communication with constituents during the COVID-19 situation. Is everyone still okay with that? We can ratify it? Good, that one's done.
The second item is House of Commons preventative measures during the COVID-19 situation. Is everybody fine with that? Then we'll continue.
The third item is constituency office expenses related to COVID-19 prevention in the workplace. Is everybody fine with that as well?
Yes, Mr. Strahl.
View Mark Strahl Profile
CPC (BC)
I'm sorry, but just going back a bit—we kind of cruised through this—I don't believe I signed off on the “communicating with constituents” part. We moved quite quickly through this, and I'm trying to follow along on my iPhone. I have a question on this part of the agenda.
I guess printing and mailing services restarted today. The previous policy allowed us to print materials in our ridings until June 30. I just want to make sure we're still being allowed to print materials in our ridings until June 30. I'm a little unclear as to whether or not that's allowed for all products. Is it still strictly for COVID-19-related communications? How strictly is that being interpreted?
I know that a lot of our colleagues will want to move ahead, but I just want to make sure we aren't being too restrictive on printing in the ridings scenario. I think it will help clear the backlog right now if we do allow some flexibility for printing to occur in the ridings. I just want clarification on how that clause is being interpreted.
View Anthony Rota Profile
Lib. (ON)
I will pass that on to Ms. Rebekah Kletke. Maybe she can answer that question and make sure that we have it all covered.
Rebekah, it's all yours.
Rebekah Kletke
View Rebekah Kletke Profile
Rebekah Kletke
2020-06-01 15:09
The purpose of our presentation today is to give an update on the original “communicating with constituents during the COVID-19 situation” initiative, as well as to ask for an extension of the policy changes that were put into effect surrounding that initiative. As well, we'll be talking a little about some adjustments we've made internally to the services we'll be providing to MPs.
Very quickly on your question, Mr. Strahl, on the content for the current initiative that allows MPs to print externally, we are reviewing that content and ensuring there is some COVID-19, but we are not applying a strict percentage on the content to allow it to go ahead or not with external printers.
During the implementation of the communicating with constituents program, we've been able to serve the needs of 150 MPs. Actually, this week, it's up to 200 requests that we've received. Those requests are currently at various stages of production. Those 150 requests alone have generated over 1,300 emails with external suppliers and MPs, and a lot of administrative back and forth. On average, there have been 12 days between the submission of a request and the delivery of the product to external providers for delivery to Canada Post, around the same time frames we see with our own printing and mailing services time frames.
There have been several other challenges related to the program. To your point, Mr. Strahl, we see expanding content needs and other service needs coming in, such as envelopes and stationery. The availability of Canada Post has been a challenge, as well as availability of external suppliers in some regions of the country. The challenges are outlined in detail in the submission you received last week.
Even though we've been able to find solutions to some of the challenges with the program, we have still decided to reopen the printing and mailing services to meet the needs of MPs. We will be reopening with a limited format in order to continue to expedite the production time frames and distribution of materials.
Another key aspect of limiting the formats will allow us, as the House administration, to manage our staffing levels and respect physical distancing protocols on the floor of our production facility. We keep the health and safety of our employees front of mind in this decision. Other services, such as envelope processing and personalized stationery, will also be available to members. The program approved by the board on April 17 will continue to be available to members to communicate COVID-19-related messages with external service providers until the end date originally approved by the board.
The decision we're seeking from you today is to consider extending the policy changes related to the inclusion of logos and COVID-19-related messages from local community, government or not-for-profit organizations that would be of interest to constituents and to encourage donations for registered Canadian charities on matters related to COVID-19 in printing content for the remainder of the fiscal year, whether it's printed internally or externally.
We look forward to expanding the suite of printing services to meet the evolving communication needs of MPs, and I will be happy to take your questions.
View Anthony Rota Profile
Lib. (ON)
Do we have any questions?
Ms. DeBellefeuille, you have the floor.
View Claude DeBellefeuille Profile
BQ (QC)
Thank you, Mr. Chair.
Actually, I want to make sure I understand what this is all about. You're proposing to extend until the end of the fiscal year, March 2021, the suspension of regulations and policy that were supposed to end on June 30.
You also suggest that members of Parliament could communicate information related to COVID-19 through advertisements for food banks, or solicit donations that are related to COVID-19. Having said that, will we also be able to communicate content that is not related to COVID-19 in future parliamentary mailings?
Before the House was suspended, several members had already sent business cards or stationery to the printing department. Will the work of the printing department resume where it left off or will requests related to other aspects be set aside altogether?
View Anthony Rota Profile
Lib. (ON)
Ms. Kletke, you have the floor.
Rebekah Kletke
View Rebekah Kletke Profile
Rebekah Kletke
2020-06-01 15:15
Briefly, I would say yes to both questions.
View Claude DeBellefeuille Profile
BQ (QC)
In short, if members have put work on hold, work which was delayed because of the suspension, that work will resume. Do I understand you correctly?
View Claude DeBellefeuille Profile
BQ (QC)
Results: 121 - 150 of 459 | Page: 5 of 16

|<
<
1
2
3
4
5
6
7
8
9
10
>
>|
Export As: XML CSV RSS

For more data options, please see Open Data