Interventions in Committee
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Dory Jade
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Dory Jade
2016-12-13 15:47
Thanks for the question. In fact we have also brought a few recommendations. Most of them are based on technology.
Number one, when an officer is making a decision, the officer puts notes into the case file. When a case is represented by an authorized representative within the GCMS system and within the AR portal, it could be very securely available to get those notes, so in this way we would save time by not having to make another access to information application. This would be in the same portal through which we submit. We could have double-direction communication.
We also recommend creating additional levels of call centres. This way, with technology you would just need to go through the call centre and find a more senior agent who could answer your question if it was not a basic question but was pertaining to a specific case.
We have also some other points that we want to bring forward. Tracking is very important. More than 3,000 complaints were received last year by IRCC, and the large majority were very focused on the fact that the client didn't know where his or her file was. That's really what it was. I think having something like the tracking systems that all of the courier services have now: when you order something, you know where it is in transit, and then at the end of the day it gets to you. That would be a very good practice that IRCC could start within the AR portal. That way authorized representatives could know through tracking that the case was with a particular officer. The names of officers would not be disclosed. Most of the time officers have used their initials and they could continue doing so to respect their privacy. There is no issue with that, but at least we would know where the case was and we could follow up accordingly.
Those are some of the points we have brought forward in terms of technological access to the system.
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