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Board of Internal Economy meeting

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Meeting Minutes

Thursday, September 29, 2016

A meeting of the Board of Internal Economy of the House of Commons was held on Thursday, September 29, 2016, at 11:15 a.m., in Room 340-S, Centre Block.

In the Chair: The Honourable Geoff Regan, Speaker of the House of Commons

Present: The Honourables Bardish Chagger, Dominic LeBlanc, Andrew Leslie and Candice Bergen; Messrs. Gordon Brown and Peter Julian

Acting Secretary to the Board: Marc Bosc, Acting Clerk of the House of Commons

Also Present: Daniel Paquette, Chief Financial Officer; Philippe Dufresne, Law Clerk and Parliamentary Counsel; André Gagnon, Acting Deputy Clerk; Eric Janse, Clerk Assistant, Committees and Legislative Services Directorate; Stéphan Aubé, Chief Information Officer; Beverley Isles, Clerk Assistant, House Proceedings; Guillaume La Perrière Marcoux, Secretariat.

NEW MEMBERS OF THE BOARD

Pursuant to subsections 50(5) and 50(2) of the Parliament of Canada Act, the Hon. Bardish Chagger (September 12, 2016) and the Hon. Candice Bergen (September 20, 2016) were recently sworn in as members of the Board.

MINUTES OF PREVIOUS MEETING

The minutes of the meeting of June 16, 2016 were adopted and approved for tabling.

BUSINESS ARISING FROM PREVIOUS MEETINGS

The Board noted correspondence distributed since its last meeting.

RATIFICATION – BUDGET FOR THE SPECIAL COMMITTEE ON ELECTORAL REFORM

The Board ratified a budget request to finance the activities of the Special Committee on Electoral Reform.

BOARD SUBCOMMITTEE

The Board appointed the members of the Subcommittee on Members’ requests for exceptions.

BUDGET FOR THE SPECIAL COMMITTEE ON ELECTORAL REFORM

The Board authorized the Special Committee on Electoral Reform to undertake outreach and promotional activities, including the hiring of a communications consultant for its consultations outside of Ottawa. The Board specified that these activities be funded from monies already allotted to the Committee and that the amount for the consultant be pro-rated according to the Committee’s remaining travel schedule.

MEMBERS’ ALLOWANCES AND SERVICES

MP Electronic Calendar-Sharing Solution

The Board approved the implementation of an optional MP electronic calendar-sharing solution and agreed that appropriate related changes be made to the Acceptable Use of IT Resources Policy.

OTHER ITEMS

150th Anniversary of Confederation

The Board was briefed on the projects being developed by the House of Commons to mark Canada’s sesquicentennial.

The Board was briefed on and discussed the proposal to hold various winter activities, including a National Hockey League game, in a temporary outdoor stadium installed on the front lawn of Parliament Hill. The Board decided to invite senior officials involved in the project to provide further information and respond to the Board’s questions with respect to the proposal.

The meeting was adjourned.

Marc Bosc
Acting Secretary to the Board