Notices of Meeting include information about the subject matter to be examined by the committee and date, time and place of the meeting, as well as a list of any witnesses scheduled to appear. The Evidence is the edited and revised transcript of what is said before a committee. The Minutes of Proceedings are the official record of the business conducted by the committee at a sitting.
We have some routine motions that everybody has here. We could pass these in order or pull some of them with the will of the committee. If we're ready today, we could form the subcommittees on agenda and procedure with the will of the committee.
On that, we would have myself and the two vice-chairs automatically, and we need two members from government.
First we need to agree on the amendment to the motion. All those in favour?
(Amendment agreed to)
The Chair: We will now vote on the motion as amended. All in favour?
(Motion as amended agreed to [See Minutes of Proceedings])
The Chair: Thank you.
The next routine motion is on meetings without a quorum. It reads:
That the Chair be authorized to hold meetings to receive evidence and to have that evidence printed when a quorum is not present, provided that at least three (3) members are present, including one member of the opposition and one member of the government.
That's moved by Colin Fraser. Is there discussion?
All in favour?
(Motion agreed to)
The Chair: The next one is on the time for opening remarks and questioning of witnesses. It reads, “That witnesses be given 10 minutes to make their opening statement, round one consisting of Conservatives, six minutes; Liberals, six minutes; NDP, six minutes; Liberals, six minutes; and in round two, Liberals, six minutes; Conservatives, six minutes; Liberals, three minutes—”
That witnesses be given ten (10) minutes to make their opening statements, and that the order and time allotted for the questioning of witnesses in the first round be as follows: Conservative Party – six (6) minutes, Liberal Party – six (6) minutes, New Democratic Party – six (6) minutes, Liberal Party – six (6) minutes; that the order and time allotted for the questioning of witnesses in the second round be as follows: Liberal Party – six (6) minutes, Conservative Party – six (6) minutes, Liberal Party – six (6) minutes, Conservative Party – five (5) minutes, New Democratic Party – three (3) minutes.
That only the Clerk of the Committee be authorized to distribute documents to members of the Committee and only when such documents exist in both official languages and that witnesses be advised accordingly.
That, if requested, reasonable travel, accommodation and living expenses be reimbursed to witnesses not exceeding two (2) representatives per organization; and that, in exceptional circumstances, payment for less or more representatives be made at the discretion of the Chair.
That, unless otherwise ordered, each Committee member be allowed to be accompanied by, and be responsible for, one staff person at in camera meetings and, in addition, each party shall be permitted to have one staff member from a House Officer attend in camera meetings.
That 48 hours' notice be required for any substantive motion to be considered by the Committee, and that the notice of motion be filed with the Clerk of the Committee and distributed to members in both official languages; and, that completed motions that are received by the close of business day shall be distributed to members the same day.
Chair, could I have another motion? This might be either an extra motion or a revision to the travel accommodation. I'd like to move that when witnesses wish to appear but are unable to travel, they can appear by teleconference. Would that be a reasonable option?
I guess the other procedural discussion is whether we could teleconference in, but that would be a discussion for another day.
A voice: It's more logistical than anything.
The Chair: Yes, it's a question of logistics.
This is all we have on the agenda for today. We could adjourn or we could discuss where we want to go right now. Otherwise, we could wait until we have a meeting on Thursday and there would be an agenda coming out on that.
I think maybe we could first check on the availability of the minister. When we discuss our agenda at our next meeting on Thursday, we'll figure out when he is available and decide then. I think it's an easier way to proceed.