In addition to regular committee members, the Standing Orders also provide for associate members of committees. Associate members are eligible to be named to subcommittees and to act as substitutes for regular members who are unable to attend committee meetings. While associate members are serving on subcommittees or acting as substitutes for regular members, they enjoy all of the rights of regular committee members: they are counted for the purposes of establishing a quorum, they may participate in debate, and they may move motions and vote.
The assignment of associate members to subcommittees helps to reduce the workload of regular committee members. It also permits members with particular interest or expertise in the specific area being examined by the subcommittee to participate in its work without being obliged to become a regular member of the main committee.
In conformity with Standing Order 104(4), the Procedure and House Affairs Committee, in its capacity as striking committee, is responsible for preparing and bringing in a list of associate members for standing and standing joint committees.
Some committees allow, by way of motion, for the participation of “ex-officio members” or special advisors who are not Members of the House to participate in various committee studies. These individuals, who typically represent groups specifically targeted by the studies, are permitted to pose questions to witnesses and to participate in the committee’s deliberations and in the drafting of reports. They are not permitted to move motions or to vote, nor are they counted for the purposes of quorum.